The National Women’s Law Center (NWLC) seeks an experienced Executive Assistant who will provide quality administrative support to the President and CEO and the Board. The Executive Assistant will have the ability to think proactively and respond quickly and efficiently and must possess strong administrative, written and verbal communications, and organizational skills, with the ability to prioritize projects and the needs of the organization while handling multiple priorities with frequent interruptions with the utmost discretion and aplomb.
Job Duties and Responsibilities
Works closely and effectively with the President and CEO, keeping the President and CEO well informed of upcoming commitments and responsibilities, and follows up appropriately.
Under the direction of the COO & Chief of Staff, provides a bridge for smooth communications between the President and CEO’s Office and internal/external departments; demonstrating leadership to maintain credibility, trust and support with stakeholders. Stakeholders include, but are not limited to, NWLC staff, Board members, and key external constituents, including policymakers and news media.
Manages the President and CEO’s schedule, receives and routes correspondence and telephone calls; addresses issues, questions and complaints; composes replies, provides information in response to inquiries from other departments, employees, outside agencies, visitors, members of the press and the public. Ensures there are no scheduling conflicts in the executive calendar and that the President and CEO is properly scheduled and equipped with all support materials related to each meeting or event.
Prepares for various meetings and speaking engagements by contacting all parties involved, preparing the meeting site with any necessary equipment and/or refreshments, as required. Assists in the preparation of presentation tools and materials as needed.
Prioritizes conflicting needs; handles matters expeditiously and proactively, and demonstrates great follow-through on projects to ensure successful completion, often with short deadlines.
Manages complex travel schedule, preparing President and CEO’s travel itinerary and arranges for transportation and other business needs and/or agendas, including airline, hotel, car rentals and other meeting location/lodging.
Prepares and completes expense reports for President and CEO and forward to the President and CEO’s accounts payable department for processing.
Provides administrative support to the Board of Directors and select Board committees, including assistance with preparing and circulating written materials, scheduling meetings and calls, and recording minutes.
Oversees maintenance of records, files, equipment and supplies for the President and CEO.
Additional duties as assigned.
Extended hours and availability by phone and email outside of typical business hours are occasionally required to cover President and CEO events.
Minimum of associates degree required and five (5) years of recent and relevant experience in office management and administrative support function or an equivalent combination of education, training and experience supporting top-level executives, preferably within a law firm, major company, leading nonprofit, or government agency. Must be proficient in MS Office Suite (including advanced functions), and ADOBE. Must be able to type 55-60 wpm. They should be able to work effectively and quickly under pressure, work independently and as part of a team, and interact professionally and graciously with all levels of staff and constituents. Ability to multitask, attention to detail, outstanding judgment, and excellent written and oral communication skills are critical. Ability to handle sensitive situations, to work under pressure at times, and to handle a wide variety of activities and confidential matters with discretion are also critical.
A minimum salary of $58,000 for persons having at least an associate degree and five (5) years of relevant work experience.
To apply, please submit a resume, three supervisory references, short writing sample, and a cover letter. In your cover letter, please describe how your professional background is a good fit for this position. Electronic submissions are preferred. Please send materials to firstname.lastname@example.org and include position title in the subject line. Hard copies may be addressed to: Human Resources Department, National Women’s Law Center, 11 Dupont Circle NW, Suite 800, Washington, DC 20036, FAX: 202-588-5185. Applications accepted until position is filled. No calls please.
The National Women’s Law Center is an Equal Opportunity/Affirmative Action employer and values a diverse workforce. We strongly encourage and seek applications from people with disabilities, people of all genders, people of color, including bilingual and bicultural individuals, veterans, and LGBTQI individuals.
As noted above, NWLC welcomes applications from individuals with disabilities. If you require reasonable accommodations during any part of the hiring process, please email us at email@example.com or you may send the request by mail to:
National Women’s Law Center
ATTN: Human Resources Director
11 Dupont Circle NW, Suite 800
Washington, DC 20036